Best task management to-do list apps

It’s difficult to believe, we’re more than halfway through the year.

With many of us still working from home, it’s time to rethink how we plan and prioritise. It’s all too easy to get demotivated, when you can’t seem to make a dent in your workload. This is why the humble to-do list of the past, simply doesn’t cut it. Whether you need to convert emails into a task list, or you’re looking for ways to work smarter and reduce stress, these innovative tools will help you and your team stay organised. We’ve gathered the best to-do lists Apps to help you improve your task management systems. 

Here’s the rundown of the top to-do list apps of 2020:

  1. Todoist: great for fast, everyday task management
  2. Notion: best for ongoing, project management and team to-do lists
  3. Eisenhower Matrix: combat procrastination with this simple, yet effective task matrix 
  4. a highly visual and collaborative task management system
  5. Microsoft To Do: replaces your daily planner, helping you organise your day
  6. Google Keep: another simple, yet effective tool to share notes with other Gmail users


todoist - task management app

You might have heard of Todoist. It consistently ranks as one of the top task management apps on Google Play and App Store. It was selected as last year’s Editor’s Choice by Google. Best for short-term planning, this clever tool helps track and manage specific tasks.

Todoist main features include:

  • Convert emails into tasks with the Todoist Gmail plugin
  • You can also add articles and websites as Todoist tasks, using the browser extension
  • Integrates easily with Google Calendar, Slack, Amazon Alexa, helping you track your individual progress and collaborate on group projects by assigning tasks to others
  • Quickly copy and paste several lines of text to make new tasks from each line


notion - long-term task management

Notion is highly recommended for long-term task management. It is a versatile editor that combines tasks and wikis in one app. It can be used as a note taker, hybrid markdown system, database, habit tracker or to-do list. Offering different areas like team wikis, projects & tasks and notes & docs, it delivers a comprehensive knowledge hub, workflow and shared document space. It supports images, to-dos, bookmarks, code snippets and 20+ block types. Notion is available on App Store, Google Play or desktop.

Notion also has a few other special features such as:

  • Arrange content with Drag and Drop and Force Touch 
  • Edit and share pages together 
  • Content can be organised with nested pages
  • Access any page you’ve visited with downloaded content, when you’re travelling

Eisenhower Matrix

Eisenhower Matrix - prioritise tasks and projects

The Eisenhower Matrix is great in combating stress and procrastination, particularly if you struggle to prioritise. With four easy-to-understand quadrants, the Eisenhower Matrix will help you prioritise your tasks and projects, helping you distinguish between what is ‘urgent and important’ and what can be delegated. You can use the web version

These are the distinct features of the Eisenhower Matrix:

  • Urgent & Important: Distinguish between tasks and/or projects, which need to be completed immediately
  • Not Urgent & Important:Tasks and/or projects to schedule on your calendar
  • Urgent & Unimportant: Items to be delegated to someone else
  • Not Urgent & Unimportant: Tasks and projects, which you may want to consider deleting or adding to a backlog logo

While Monday is primarily a collaboration and project management space, it offers a handy check-list function. The biggest advantage of using is the visibility it gives. Think of it as one giant to-do list, which can be linked to a department or a teams dashboard. It helps team members see how their work fits into larger projects. Voted the No.1 productivity app in 2019 by Webby Award Winner, this innovative platform keeps everyone in the loop with real-time updates. Available on App Store, Google Play or desktop

Some of the main features of are:

  • Visually analyse your data with multiple views
  • Assign owners with ease
  • Prioritise with custom notifications or status updates like: Done, In progress, Not started or Stuck
  • Automate repetitive work

Microsoft To Do

Microsoft To Do - to-do list app

With Wunderlist officially discontinued and users forced to say goodbye in May of this year, Microsoft To Do was offered as its successor. Positioned as a personalised daily planner tool, the app makes intelligent suggestions, recommending tasks across your lists that may be useful for the day. From grocery lists to holiday lists, the app allows you to Flag emails as tasks in Outlook (or any email hosted by Microsoft). Benefit from customisable features like emojis in lists, colourful themes, dark mode, and more. You can attach up to 25 MB of files to any task. Available on App Store, Google Play and desktop.

Microsoft To Do special features includes:

  • Includes a daily planner personalised with suggested tasks like ‘My Day’
  • Share lists and assign tasks with your friends, family, colleagues or classmates
  • Break tasks into manageable steps 
  • Take notes to add to any task and group lists together by topic or project

Google Keep

Google Keep - to do list app

If you haven’t heard of Google Keep, it’s perfect for capturing notes, lists, photos and audio. Easy to use, Google Keep has a Chrome Extension that can be used offline. Best of all, it’s 100% free and available in a wide range of languages. The app allows you to set up locations-based reminders to pull up your shopping list, when you arrive at a store. Available on App Store, Google Play and web

Some of the key features of Google Keep include:

  • Capture, edit, share, and collaborate 
  • Use labels and colours to organise your notes 
  • Automatically transcribe any voice memo you record
  • Grab the text from an image to locate it quickly with search

What task management app should I choose to use?

Don’t limit yourself to just one task management app. A lot of users recommend combining tools like Todoist with Notion, which will allow you to manage everyday tasks and more complex tasks attached to a larger project. Also there are financial considerations too, some apps like Notion replace several tools, helping you save time and money. However, you may find a simpler app like Google Keep is the perfect solution for you and your team, particularly if you use G Suite.  

Stay on top of your task management tools with Switch 

Switch allows you to manage all your to-do lists on an easy-to-use dashboard. The extension adds a sidebar to your Chrome browser to help you view and access your tabs with the click of a button. Try Switch out for free.